MISCELLANEOUS & DETAILS
There are so many details that go into planning an event! It can be quite overwhelming, even for someone like myself with “Type A” personality and with the Industry knowledge I have that most people do not.
I am going to attempt to share some of the unique details I brought to our party that could help you in planning your own event as well as add to your party. Some of these unique products are relatively inexpensive and some are more expensive. You will have to decide for yourself what is important to you and what your child will want at their own celebration. Being that I am a creative person, I find that my daughter is as well and she absolutely loved a lot of the same ideas.
One idea we had was to hire a painter named Martin Hardy. I have worked with him on so many parties and absolutely LOVE what he does!
I am a painter and was a Fine Arts major in college….so this was right up my alley! During the course of the party or any milestone event, Martin will paint the party on canvas, which makes for the perfect gift for any party host as well as entertainment for guests. Martin gets to the event space early enough to scout out the best vantage point in the room for his painting creation! Most guests have never seen this unique product and it’s a win- win for all. As in any product that is artistic, unique, and a work of art, this was not inexpensive… but well worth it! We have our painting framed and hanging in our home and continue to remember our great celebration everyday as we look at it. Thank you Martin!
Martin A Hardy
Here are some other creative concepts that we used at our Mitzvah that I will share with you:
1) Basket of socks for the girls. Shoe heels are so high these days that colorful socks for the girls (and some female adults) are very welcome. Emily’s Mitzvah was mostly purple, teal, and fushia so we shopped for those color socks!! We found a website called www.hue.com that had lots of choices. Another site for socks is www.kbellsocks.com. I put them all in a large basket on the side of the stage for when the dancing started !
2 ) Emily and I had fun researching different sites for what to do with images of her as a young child. We found a Photofetti site, which is just as it sounds. It is confetti with memories. It was not expensive and a great creative addition to our cocktail tables!
3) You can incorporate your child’s logo on a variety of printed materials. I went back and forth with my decor team at Diana Gould to fine tune the design for the logo. Take a look at the “evolution” here.
One of the first stages of creating the logo was figuring out the font we wanted for Emily’s initials.
4) We ordered small water bottles and put them on the bars for the children and strategically used as design in the surprise candy/ dessert area built at the end of the night.
5) To add to Emily’s big day, the florist put Emily’s logo on pillows that were used in décor in the white lounge areas. They became a great prop in the portrait session with Emily. The pillows are something that your florist can create and take care of for you. Again, I used Jen Gould (Diana Gould Ltd.) It was one of the items put in my contract.
6) Cocktail napkins are also a fun and creative detail your florist can help you with. If you are working with a party planner, they may take care of these items as well. I had fun sharing my daughter’s favorite colors and having them use foil stamping to drop her logo on them. Every day I brought different things home and asked Emily what she liked. I wanted her to feel part of the decisions and design choices because she actually really enjoys it and has a great “eye.” She made brilliant changes to the ideas and items presented to her and I loved watching her engage and care!!!
7) We also created escort cards from scratch with our designer at Diana Gould. She sent me a bunch of ideas and Emily and I reviewed them together and fortunately we agreed on the concept! Selecting an escort card design is easy compared to creating the guest list of who to invite and then having to figure out who sits with who??!! That is the tough part. Getting RSVP’s back sooner than later is a huge help in figuring this stage out.
Take a look at this porfolio of creative escort card samples that coordinate with each Mitzvah party theme. Some of you may opt for something other than a card. I hope this collection sparks some ideas!
We continued with the purple rose theme and the cupcake with rose icing concept. Our “theme” became SWEET EMILY’S as I started to go through old photos and found great ones of Emily baking as she was growing up!
8.) We enlarged several photographs of Emily as 30 x 40’s and placed them on easels around the room. What better way to decorate your party than your child’s beautiful face and photographs from when they were younger to take your guests down memory lane.
The florist you hire should be able to help with all the decor elements for your event. Especially if you hire a company with a team and a full service operation. (Pillows, escort cards, table numbers, kids locker tags and so much more should be handled by them!)
9.) My daughter was very involved with planning the dessert part of her celebration because, being a baking fan, this is an area that really interested her!! What child would not want to be involved when it comes to desserts? We had a chocolate fountain at our party which is also a fun food experience for your guests in addition to just being delicious. We also had walk around desserts which are really fun like the cake pops you see below.
I have seen lots of other cute ideas like milk and cookies and ice cream sandwiches and trays of desserts like Ring Dings and Yodels and lots of other finger food to send your guests home happy!
10.) In addition to the photo confetti, Emily and I had a lot of fun ordering custom M & M’s with her picture, logo and date on them.
It was a sweet little munchie at the party for adults and the kids alike, as well as a design element for the kids tables. The site to go to for ordering this custom treat is: www.mymms.com.
11.) I have been to so many Mitzvahs over the past 20 years and have seen so many interesting dessert set ups. We created a bakery/ candy store with small bags for the children to take what they like. It was a big hit at our party at the end of the night and gave the children a take home gift from Emily.
Take a look at photos of the great dessert to-go bar we had at Emily’s Bat Mitzvah below and a photo portfolio of other candy and dessert presentations here.
12) In addition to this edible take home, we designed cool bags and sweatshirts for the kids to take home as well. We placed them in a “locker set up” with each child’s name on a cubby. I hired my florist (Flowers by Diana Gould) to bring these cubbies because they own them and were able to build them into my décor proposal and help me check it off my long list of things to do!!! The children went back to the lockers all night to put their goodies in and their shoes if they decided to wear the socks we provided. (Mostly for the girls.)
13.) The company that we used for the “bags and hoodies” is LPB Graphics. I worked with Lisa Berg over there and she took this overwhelming project and made it easy. It was very difficult to decide what to do for both the boys and the girls. We changed up the logos for each to make the male version less “flowery.” We also ended up putting the sweatshirt logos on the sleeve, which was much cooler and different for kids that get so many of these at all the parties they go to!!
LPB Graphics/Lisa Berg (732) 283-4333// http://www.letsprintbaby.com
TIP: You will need to create a list for the company helping you with children “give- aways” so that they have the correct spelling of each child’s name and whether the child is a boy or girl. Most importantly, find out the clothing size of each child early on so you can order the product ahead of time.
Take a look at this collection of Mitzvah-themed extras (kippahs, giveaways, custom water bottles, cocktail napkins, etc.) from the last three years of parties we’ve photographed. This link may start to help you drum up some ideas for your party!
13.) My daughter Emily’s Bat Mitzvah celebration was during the daytime right after the temple service. We opted for one outfit and one party instead of doing a daytime kiddish luncheon right after Temple and then an evening party. Emily wanted a dance club feel so we were able to lower the shades at Hotel Eventi and add LED lights around the room to have that nightclub feel in the daytime.
It was our responsibility to safely transport all the children to the reception and therefore needed to hire a bus for this. I was recommended to a fabulous bus company named Matrix.
Matrix Mario 917-939-8552
It is so important for obvious reasons to hire a reputable company. We all want safe buses and transportation as well as someone that will be professional and on time! I had a couple of moms from my daughter’s class who knew all of the children ride the bus with them. That assured me that they would all get on the bus with no one left behind!
TIP: I suggest booking your bus transportation sooner rather than later because there are busier weekends than others and only so many companies to call. I was lucky I had a strong recommendation because I waited until 2 weeks before the party and we almost had a problem with availability because our weekend was a very busy one!
14.) If you are in need of some assistance with your candlelighting, I know just the person to help! Jill- The Poem Lady (http://www.thepoemlady.com/) helps Mitzvah moms with their son or daughter’s candlelighting and only needs one week to turn around the poems. Here is a sample of a poem she’s written for grandparents:
“He has a ponytail and she loves to make french toast Enjoying all of our meals in bed is what I love the most Whether it’s riding a tandem bike together or frequenting street fairs They’re my New York City grandparents and no love matches theirs They let me drive their boat and do everything I want to do Dear Grandma and Grandpa Birdie, please come up for candle number two…”